Leaving the University?
If you are leaving the University, you will lose access to all University systems (including email and CIS) and your employee benefits will stop. See below for helpful information.
- Log into CIS and update your mailing address if it will be changing.
- Print any W-2s or pay advices.
- Print or transfer any emails you wish to retain (access to your email address will end on the day following your last day of work)
If you were enrolled in AD&D coverage at the time of your separation and wish to continue coverage through an individual policy, you must request conversion and pay your first premium within 31 days of your separation date. Contact the UHRM Solutions Center at (801) 581-7447 as soon as possible if you wish to continue this coverage.
Quick Links:
If you were enrolled in disability coverage at the time of your separation and wish to continue coverage through an individual policy, you must apply for a conversion policy and pay the first premium within 31 days of your separation date.
Contact The Standard at (800) 378-4668 to obtain a premium quote and to initiate the conversion process.
Eligible health care expenses incurred through your last day of active employment may be reimbursed from your Health FSA. To continue participation in the Health FSA through COBRA following separation, contact the University Human Resource Management at (801) 581-7447 or email benefits@utah.edu.
Eligible dependent care expenses incurred through the last day of the Plan Year (June 30) may be reimbursed from your Dependent Care FSA (up to the amount already deducted from your pay).
Requests for reimbursement must be submitted to HealthEquity on or before December 31st following the end of each Plan Year. Amounts remaining in your account after that date will be forfeited.
If you are enrolled at the time of your separation, you may continue coverage for 12 months by paying the premium in full in advance. Contact MetLife Legal Plan within 30 days of your separation date at (800) 821-6400.
Coverage will continue through the last day of the pay period in which you are separated from your employment (i.e., if your last day worked is July 1, your health care coverage will continue through July 15; or if your last day worked is July 31, your health care coverage will terminate on July 31.)
You will have the option to continue your current health/dental coverage through COBRA. In accordance with Federal law, COBRA is not available if your employment is terminated because of gross misconduct. You will receive COBRA Information at your home address within 44 days of your last day of work. Contact your department or check the Campus Information System at https://gate.acs.utah.edu to verify that the University has your current home address. After your last day of work, contact University Human Resource Management at (801) 581-7447 or email AskHR@utah.edu to update your address.
If you are a staff member, your remaining vacation leave (up to a maximum) will be paid to you following your separation. You will receive your vacation payout on the next regular pay cycle after your department submits your termination ePAF.
The maximum payout equals your present accrual x 12 (months) + 240 hours. For example, if an employee with an FTE of 1.0 accrues 8 hours per month, the maximum would be: 8 x 12 (months) + 240, which equals 336 hours.
Sick leave and personal preference leave will not be paid out. If you are rehired into a benefit-eligible position with University in the future, you can request to have your prior service bridged and past sick leave reinstated.
You may continue the life insurance coverage you have at the time of your separation through an individual policy.
You must apply for portability or conversion and pay the first premium within 31 days of your separation date.
Quick Links:
- Liberty Mutual – call (888) 704-5644 to continue coverage directly with Liberty Mutual or cancel your coverage.
- Farmers GroupSelect – call (877) 638-7515 to continue coverage directly with MetLife or cancel your coverage.
- Safeco – call (866) 472-3362 to continue coverage directly with Safeco or cancel your coverage.
If you are enrolled in the 401(a) Defined Contribution Retirement Plan, you may leave your money in your account(s). If you wish to cash out or roll-over your account, you may do so after a 32-day waiting period from your date of separation. Contact your investment provider(s) for additional information on your options.
If you are enrolled in the Utah Retirement Systems (URS) retirement plan, you may retain your 401(k) account with URS. If you have less than $1,000 in your 401(k) account, it will be closed and the balance sent to you after your account has been inactive for one year. If you have questions, contact URS at (801) 366-7720.
If you participated in the University’s 403(b) and/or 457(b) supplemental retirement savings plans, you may leave your money in your account(s) within the University Plans. If you wish to cash out or roll-over your account, there is a 32-day waiting period from your date of separation. Contact your investment provider(s) for additional information on your options.
- Fidelity Investments (800) 343-0860
- TIAA (800) 842-2252
- Chase Insurance (Kemper) (801) 272-6000
- MetLife (800) 560-5001
- VALIC (801) 521-9922
Your eligibility for tuition reduction benefits ends on your date of separation (unless you are an eligible retiree). You will be ineligible for the benefit for any semester beginning after your last day of active employment.