Leaving the University?
If you are leaving the University, you will lose access to all University systems (including email and CIS) and your employee benefits will stop. See below for helpful information.
- Log into CIS and update your mailing address if it will be changing.
- Print any W-2s or pay advices.
- Print or transfer any emails you wish to retain (access to your email address will end on the day following your last day of work)
Coverage will continue through the last day of the pay period in which you are separated from your employment (i.e., if your last day worked is July 1, your health care coverage will continue through July 15; or if your last day worked is July 31, your health care coverage will terminate on July 31.)
You will have the option to continue your current health/dental coverage through COBRA.
If you are enrolled in the 401(a) Defined Contribution Retirement Plan, you may leave your money in your account(s). If you wish to cash out or roll-over your account, you may do so after a 32-day waiting period from your date of separation. Contact your investment provider(s) for additional information on your options.
If you are enrolled in the Utah Retirement Systems (URS) retirement plan, you may retain your 401(k) account with URS. If you have less than $1,000 in your 401(k) account, it will be closed and the balance sent to you after your account has been inactive for one year. If you have questions, contact URS at (801) 366-7720.
If you participated in the University’s 403(b) and/or 457(b) supplemental retirement savings plans, you may leave your money in your account(s) within the University Plans. If you wish to cash out or roll-over your account, there is a 32-day waiting period from your date of separation. Contact your investment provider(s) for additional information on your options.
- Fidelity Investments (800) 343-0860
- TIAA (800) 732-8353
If you are a staff member, your remaining vacation leave (up to a maximum) will be paid to you following your separation (usually within a pay period following your separation). Sick leave and personal preference will not be paid out.
The maximum payout equals your present accrual x 12 (months) + 240 hours. For example, if an employee with an FTE of 1.0 accrues 8 hours per month, the maximum would be: 8 x 12 (months) + 240, which equals 336 hours.
If you are rehired into a benefit-eligible position with University in the future, you can request to have your prior service bridged and past sick leave reinstated.
Eligible health care expenses incurred through your last day of active employment may be reimbursed from your Health FSA. To continue participation in the Health FSA through COBRA following separation, contact the University Human Resource Management at (801) 581-7447 or email COBRA@utah.edu.
Eligible dependent care expenses incurred through the last day of the Plan Year (June 30) may be reimbursed from your Dependent Care FSA (up to the amount already deducted from your pay).
Requests for reimbursement must be submitted to HealthEquity on or before December 31st following the end of each Plan Year. Amounts remaining in your account after that date will be forfeited.
You will receive a letter from The Standard and must apply for portability or conversion and pay the first premium within 60 days of your loss of eligibility.
If you have questions, please contact The Standard at (800) 378-4668.
If you had disability at the time of your separation and want to continue coverage:
- Contact The Standard at (800) 378-4668 to obtain a premium quote
- Pay your first premium within 31 days
To continue you must request portability and pay your first premium within 31 days of your separation date.
For questions, contact The Standard at (800) 378-4668.
Your eligibility for tuition reduction benefits ends on your date of separation (unless you are an eligible retiree). You will be ineligible for the benefit for any semester beginning after your last day of active employment.
Support: M-F 8:30 am – 8:00 pm (ET)
Phone: (801) 640-9899
Email: Utah.edu@corestream.com
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- Home & Auto Insurance – Contact Farmers at (800) 438-6381, Safeco at (800) 332-3226, Liberty Mutual at (888) 704-5644 or Travelers at (800) 842-5075 to continue or cancel coverage.
- MetLife Legal Plan – Visit MetLife.com/individual-legal-plans or call (833) 214-4175.
- Nationwide Pet Insurance - Contact Customer Care at (800) 540-2016 within 2 weeks of your separation date to continue your coverage and request direct bill.
- Norton LifeLock Plan – To sign up, call (866) 456-9316 after receiving the cancelation email and provide promo code WB3. You will receive a discounted rate for the following 12 months.
- MetLife Accident, Critical Illness, and Hospital Indemnity Insurance – Contact MetLife within 30 days of your separation date at 1-800-GET-MET8 (1-800-438-6388).
- Chubb Lifetime Benefit Term with Long-Term Care – Contact Chubb at (855) 241-9891.