Benefits Human Resources

What This Event Means

Use this event when you gain a child and want to enroll them in your benefits.

This includes:

• Birth of a child
• Adoption
• Foster placement
• Legal guardianship (court-ordered)

Legal guardianship clarification:

You may add a child if you have been granted legal guardianship by a court.

This may include:

• Grandchildren
• Siblings
• Nieces or nephews
• Other dependents under your legal care

Important:

Legal guardianship requires official court documentation.

When NOT to Use This Event

• If the child was already eligible but not enrolled
• If you are outside the 30-day window (you may need Open Enrollment or assistance)
• If adding a stepchild through marriage → use the Marriage event

When to Act

You must complete your changes within 30 days of the event date.

• Birth → use the child’s date of birth
• Adoption → use the placement or finalization date
• Foster placement → use the placement date
• Legal guardianship → use the court order date

If you miss the deadline, you may need to wait until Open Enrollment.

How to Update

1. Log in to UBenefits
2. Select Change Your Benefits
3. Choose the correct event:
   • Birth
   • Adoption
   • Foster Placement
   • Legal Guardianship
4. Enter the event date
5. Add your child as a dependent
6. Select or update your coverage (medical, dental, etc.)
7. Review all changes carefully
8. Submit your elections

Entering the Correct Date (Important)

Your event date determines:

• When coverage begins
• How your payroll deductions are calculated

Example:

If your child is born on 3/10, enter 3/10 as the event date.

Coverage will be retroactive to the event date, which means:

• Your child is covered starting that day
• You may see retroactive payroll deductions

Social Security Number (SSN)

A Social Security Number is not required to add your child to your benefits.

You can complete enrollment without it.

Once you receive the Social Security Number, please update it as soon as possible to ensure records are complete.

Documentation Required

If you haven’t done so already, please send your documentation to AskHR@utah.edu.

Examples of acceptable documentation include:

• Adoption paperwork
• Foster placement documentation
• Court-issued guardianship documents

Documentation must:

• Be from an official source
• Clearly show the child’s name
• Include the event date

What to Expect

After you submit your changes:

• You will receive a confirmation email to your UMail
• Your updates will appear in UBenefits (View Your Benefits) the next day
• Your changes are sent to the health plan administrator for processing

Weekly File Timing

Files are sent every Monday

If you submit after Monday, your changes will be included in the next week’s file.

Open Enrollment (If Applicable)

See Open Enrollment page