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Introducing MyLeave: Streamlining Leave Management at the U

As part of the University of Utah’s transition to the new MyTime timekeeping system effective 11/01/2025, we’re excited to introduce MyLeave—a powerful new tool designed to simplify and automate the leave process for employees and supervisors. If you read through the information below and have more questions you can visit our FAQ page or read more in-depth information in the MyLeave Guide.

 

What is MyLeave?

MyLeave is the leave management component of MyTime. It enhances how leave is tracked and applied to employee timecards, reducing manual entry and improving accuracy. Most leave types will now be automatically added to timecards once approved, along with the correct pay type.

MyLeave will not replace the Leave eForm Request. Employees will still need to use the eForm to make requests for leaves, such as FMLA, Military, and Non-Health Related Leaves. Visit the Absence Management website for more information about leaves or complete your leave request now.

 

Key Enhancements:

Leave is Applied Automatically

Once a leave request is approved, MyLeave automatically applies the appropriate leave code to the employee’s timecard. This eliminates the need for manual entry of continuous leave hours.

Smart Accrual Usage

Leave codes are designed to apply the correct accruals based on the type of leave. For example:

  • Sick leave is used first for FMLA absences.
  • If sick leave is exhausted, vacation time is applied.
  • If all accruals are used, unpaid leave is applied automatically.
Clear Timecard Display
  • Pay Code Column: Displays the leave code used.
  • Amount Column: Shows the number of leave hours and the accruals applied.

 

Managing Intermittent Leaves

While continuous leaves are automated, intermittent leaves still require manual entry due to their irregular nature.

Manual Entry

Supervisors or Payroll Reporters must enter intermittent leave from their employees’ intermittent tracking sheets using the correct leave code—not the traditional pay code.

Tracking Forms

Employees approved for intermittent leave will receive a tracking form with their approval letter. This form must be completed each pay period and submitted to supervisors at least 3 days before the pay period ends.

Holidays & University Closure Days (UCDs)

Holiday and UCD time must still be entered manually for employees on leave, regardless of whether the leave is continuous or intermittent. This ensures accurate pay for both salaried and hourly employees.

Verification & Support

Before final payroll processing:

  • Supervisors and employees should verify all timecard entries.
  • For discrepancies or questions regarding leave, contact the Absence Management Team: